Monday, December 14, 2015

WER: Local Player List

The Local Player List is one of WER's most useful features for store-level events. For players, it means that they don't have to worry about remembering their DCI number from week to week to play in Friday Night Magic or the next Prerelease. For judges and organizers, it means that they don't have to fiddle around with numbers for players that they know well.

You probably use this feature whenever you're running an event in WER. It looks something like this:

It's pretty easy to use this list to enroll players in events:

  • Use the "Search" box at the top to filter the results if your list is particularly long. You can also filter the list with the All, Enrolled, Unenrolled, and Judges buttons. Unenrolled is the default.
  • Click the checkbox under "Select" next to the player(s) you want to enroll.
  • Click the green "Enroll Selected" button at the bottom.

Note that you can check multiple players at once, in which case clicking "Enroll Selected" will add all of them to the event, including checked players that are currently hidden from view in your search results. There's a convenient Selected Players count at the bottom of the screen to help you keep track of how many players you're enrolling. 

What are all those other buttons for, then? I'm glad you asked! We'll go from left to right.


This button is gray until you've selected at least one player from your Local Player List, then it turns blue. Clicking on it will add these players to the event, but it will add them in a brand-new "Pre-enrolled" tab on the active player list:

Players on this list aren't actually active in the event, and if you start the event with players on this list, they won't be paired for round one. However, if you double-click a name on this list, the player will be moved to the "Players" tab, which actually enrolls them in the event.

This feature is great if you take registration in advance of some of your events, like Prereleases or PPTQs. It's especially useful if you have a maximum number of players that can participate in that event because you can track how many people have expressed interest or paid their entry fee.

On the morning of the event, as players check in, you can quickly transfer them to the list of enrolled players. When the event starts, you'll also have a handy list of the players who preregistered and didn't show up that you can reference to process refunds or whatever other bookkeeping you need to do.


This button opens a small dialogue that you can use to add players to your Local Player List. It won't add that player to your active event, but after you've added them to the list, you can use their entry to enroll them.

Since you can only pre-enroll players from the Local Player List, you'll need to use this to pre-enroll a player who's never played at your location before. It's also useful for adding judges who have never played in your events.

You don't need to manually add a player to the Local Player List if you're enrolling them into an event; if they aren't already there, they'll be added automatically.

Set As Judge

This button is grayed out unless one or more players are selected from the list. Clicking it flags all of the players you've selected as judges, which makes their names and other information appear in bold.

Yep. That's it.

Anyone who's been entered as a judge for an event (or DMed for a sanctioned D&D group) will also appear in bold on your Local Player List.


Editing a player works the same way that adding one does:

Well, with one caveat: you won't be able to edit the player's DCI number. Since that's the unique identifier that WER uses for players, you'll have to create a new record to use a different DCI number for a player. You can use this form to unmark a player as a judge or DM or edit their name or country.

However — and this is a big however — these changes only take effect on your computer. If a player has an issue with their name, you can fix it for them for your events only. They'll need to contact Wizards Customer Service to change it permanently.

(You can also edit a player's name from the enrollment fields on the Players tab, and those changes will be reflected in your Local Player List. You can do it as a player is enrolling by typing into the fields before adding them to the event. If they've already enrolled, click their name in the player list. make the necessary changes, and click "Update.")


You can permanently delete a player's information from the list with this button, and by "permanently," I mean "until they play in another event."

Removing a record can be useful if you've had to switch DCI numbers for one of your regular players. By removing the old number, you won't have to worry about enrolling them with the wrong record.

Exporting and Importing the Local Player List

Yes, of course you can do this! And, of course, I recommend that you keep an export saved somewhere safe, like on Dropbox or a separate computer, just in case you need to switch enrollment to a new computer or if something Bad Thing happens to your existing one. Especially at the local level, players don't always know their DCI numbers, and losing this information can cost a lot of time and hassle.

Backing up this information uses the same export/import process that WER's other backups use.

The Import and Export buttons are at the top right of the Local Players List, off to the side of the search bar.


This is the easy part.

  • Click Export Players
  • Choose a destination. Dropbox or another shared folder is a good choice.
  • Give the file a unique name. I like using the computer and the date: [Store] Event Laptop — 12-12-15
  • Save

The list is exported as an .xml file, which you can open in Notepad, Excel or similar programs. You shouldn't need to, but if Something Weird happens, you can. Opening it in a plain text editor will give you a bunch of names and numbers and symbols that will be harder to parse than the resulting Excel view:

Naturally, your export will have actual DCI numbers in that column. I've omitted them, as always, to protect the innocent.

In a pinch, you can use this to look up DCI numbers for your local players. Even better, you can just import the entire list into WER.


Importing a Local Player List works very similarly to other WER imports, except it has one extra step.

  • Click Import Players
  • Navigate to the file you want to import, which is most likely your most recent backup
  • Click Open
  • Set column headers*
  • Click Import
The column headers step has tricked quite a few people. When you've selected the file you want to import, a box will pop up that looks like this:

You won't be able to scroll down. This isn't the list you're importing, it's just a preview of the file layout, which you'll use to assign headers to each column.

Don't just click import. You have to assign column headers first. Otherwise, Bad Things will happen.

If you're importing a player list that you exported from WER, the column headers should be in this order:

  1. First Name
  2. Last Name
  3. Middle Initial
  4. DCI Number
  5. Country
  6. Is Judge

By "Bad Things," I mean that I've seen imports without file headers randomly flip first and last names and some other silly things that you really don't want to have to clean up later.

This import will add the players to your Local Players List. Players that already exist won't be duplicated, but you won't get any confirmation about the number of players that were added or skipped from the import.

I'll stop here because you should go back up your Local Player List.

No, really. You should. Trust me. I know.

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